Privacy Policy

PRIVACY POLICY (updated May 2018)

This privacy policy explains what Personal Information we collect, when and why we collect it, how we use it, how long we keep it, the conditions under which we may share it with others, how we keep it secure and your rights.

Who are we and how can you contact us

The Baroness Warsi Foundation (BWF) is a charity (Registered Charity No. 1162081) which seeks to improve social mobility, increase gender equality and promote freedom of religion or belief.  You can contact us by email at [email protected] or by post at The Baroness Warsi Foundation, 10 Queen Street Place, London EC4R 1BE.

BWF is responsible for processing the Personal Information you provide to us or we collect from other public sources.  BWF collects and uses the types of data listed below so that we can operate the charity, administer our grants, and deliver our programmes, such as the Unwritten Rules.

What type of personal data do we collect?

Donors

The Baroness Warsi Foundation is grateful for the support of our donors. To facilitate the processing of donations, we collect information which may include your name, contact details, level of support, and information and opinions relating to your relationship with the BWF.

Grantees

The BWF receives and collects information from individuals or organisations seeking support from its funding streams. Data which may be collected includes your name, contact information, photographs, employment information, bank details, and organisational and financial details relating to your company or charity (if relevant).

Students

We may collect your name, photographs, date of birth, gender, educational details (including the name of your school/college and previous school(s)/college(s), any qualifications attained, predicted grades, details relating to any work experience or job that you may have had or will have (including salary information), personal interests and academic/career aspirations. We may also collect Special Category Data (as defined by the GDPR) from you. This includes information about your ethnic origin and any disabilities or medical conditions you may have.

Education organisations and contacts, charities, employers and volunteers including mentors

We collect information which may include your name, contact information, photographs, employment information, information and opinions relating to your relationship with the BWF.

Why do we collect and use personal data?

The Baroness Warsi Foundation collects and uses Personal Information for reasons related to meeting the aims for the organisation.

Students

To process grant applications, or operate our social mobility programmes. The data can be used to monitor the process, to track your achievements, or for promotional purposes. We also use it to evaluate our own work, and that of our grantees.

Education organisations and contacts, charities, employers and volunteers including mentors

We work closely with schools and universities to deliver our programmes. We also receive requests from volunteer mentors. We process their information to carry out our work, for promotional purposes, to match volunteers, and to undertake evaluation about our work.

Donors

In order to process your donation, for banking purposes, and to acknowledge your donation.

Grantees

To review, administer and process your grant proposal and any payments.

Suppliers and other commercial partners

To enable BWF to do business with you or your organisation, track payments and interactions and undertake other administrative tasks.

When do we collect personal information about you?

We collect information when you are engaging with, participating in, supporting or volunteering in our programmes, donating to our charity, or contacting us to volunteer. When you interact with us in person, through email and written correspondence, by phone, by social media, or through our website. We may collect Personal Information from other legitimate sources, such as grantees, public sources or social networks. We only use this data if you have given your consent to them to share your personal data with others.

Our legal basis for processing personal data

This legal basis is primarily related to the delivery of our charitable programmes. We will always inform individuals about their privacy rights and the purpose for collecting personal data.

Collecting personal data based on consents

The collection of personal data based on consent from the data subject will be done by using “Consent Forms” that will store documentation related to the consent given by the individual. Individual consents will always be stored and documented in our systems. Normally consent is used as a legal basis for programme evaluation.

Collecting special category data

We may collect Special Category Data (as defined by the GDPR in article 9 of the Regulation) from students on our Unwritten Rules programmes, or our Social Mobility Foundation programme. This includes information about your ethnic origin (collected under article 9 (2) condition (g) – significant public interest) and any disabilities or medical conditions you may have (collected under article 9 (2) conditions (c) and (h) for health emergency or occupational health reasons.

Who has access to your personal data?

Within the Baroness Warsi Foundation, access to your Personal Information is restricted to the Chief Executive and Trustees of the Baroness Warsi Foundation. It is held and used on a need-to-know basis or as required by law.

How long do we keep it?

We’ll keep your Personal Information for as long as we need it to deliver and evaluate our programmes. We may also keep it to comply with our legal obligations, resolve any disputes and enforce our rights. The amount of time we may keep this information is subject to your involvement with BWF. In all cases, our need to use your Personal Information will be reassessed on a regular basis, and information which is no longer required for any purposes will be disposed of safely.

Your rights to your personal data

If you have any questions, comments or concerns about how we handle your Personal Information, then you may contact us by sending an email to [email protected]. You have the right to tell us if you:

  • don’t want to be contacted in the future by us
  • would like a copy of the Personal Information which we hold about you
  • would like us to correct, update, or delete your Personal Information in our records
  • wish to report any misuse of your Personal Information
  • want to withdraw your consent to receiving information about the charity

In the event that the Baroness Warsi Foundation becomes aware of any inaccuracy in the Personal Information that the Baroness Warsi Foundation has recorded, the Baroness Warsi Foundation will correct that inaccuracy at the earliest practical opportunity.

Do we share your data with anyone?

We share your data for specific reasons only, mainly related to delivering and carrying out research into our programmes, such as the Unwritten Rules, or for promotional or social media purposes. We do not share, or trade your information without your consent except from what is described in the boxes below. To find out more about how BWF may share your information please read the relevant heading(s) below:

Students

We may share your Personal Information with your teachers, prospective supporters (e.g. charitable trusts) and current funders of the Baroness Warsi Foundation.

Additional Information

The Baroness Warsi Foundation has taken steps to establish appropriate data protection and information security requirements to confirm that Personal Information is properly protected in accordance with this Policy and applicable laws.  We process all of our information internally. If necessary and in accordance with applicable laws, the Baroness Warsi Foundation may disclose Personal Information to other third parties that provide products or services to the BWF, such as IT systems providers. Where the processing of Personal Information is delegated to a third party data processor, such as those listed above, it will be delegated in writing, and we will choose a data processor that provides sufficient guarantees with respect to technical and organisational security measures governing the relevant processing and will ensure that the processor acts on our behalf and under our instructions.

We may update this Privacy Policy at any time and ideally you should check it regularly for updates. We won’t alert you to every minor change, but if there are any really important changes to the Policy or how we use your information we’ll let you know and where appropriate ask for your consent.

Your right to complain

If you are unhappy with the way in which your personal data has been processed, in the first instance, contact us by email at [email protected] or by post at The Baroness Warsi Foundation, 10 Queen Street Place, London EC4R 1BE.

If you remain dissatisfied, then you have the right to apply directly to the UK national supervisory authority for a decision. The supervisory authority for the United Kingdom can be contacted at: Information Commissioner’s Office (ICO), ico.org.uk.